# When I Work: how AI models rank it, September 2026

HR AI Recommendation Index, September 2026 Edition. Named in 76 judge labels across 5 categories by 12 of 12 models. Page: https://hr-ai-index.com/vendors/when-i-work/

## Standing by category

| Category | Share | Rank | Negative rate | Labels |
|---|---|---|---|---|
| Workforce scheduling | 6% | 5 | 11% | 28 |
| Workforce management suites | 6% | 7 | 4% | 24 |
| Frontline employee apps | 0% | 18 | 10% | 10 |
| Time and attendance | 0% | 21 | 0% | 9 |
| Workforce planning | 0% | 23 | 0% | 5 |

## What the models said for it

- "I'd suggest starting with When I Work if budget is a concern and you need something that's easy to implement" (MiniMax M2.5, Workforce scheduling)
- "start with Zoho People or When I Work... When I Work excels if your primary need is shift scheduling" (MiniMax M2.5, Workforce management sui)
- "For most mid-sized B2B companies, When I Work or Homebase are excellent starting points" (Mistral Small, Workforce scheduling)
- "For the absolute lowest cost, When I Work and Homebase are the most budget-friendly" (Mistral Small, Workforce management sui)

## And against it

- "Employee Scheduling Tools (7shifts, HotSchedules, When I Work)... caution is about your own operational hygiene." (DeepSeek V4 Flash, Workforce scheduling)
- "When I Work has broad permissions (precise location, camera, Wi-Fi, notifications)" (Grok 4.1 Fast, Frontline employee apps)
- "does not appear to offer the same free-plan value as Connecteam" (GPT-5.4 mini, Workforce scheduling)
- "you've outgrown basic SMB tools like When I Work's free tier" (DeepSeek V4 Flash, Workforce management sui)

## In its own words

What When I Work's own pages state, read 2026-09-28. Stated by the vendor, not checked by the index.

- Positioning: Smart scheduling software for shift-based teams. (https://wheniwork.com/)
- For: Designed exclusively for hourly workers, When I Work is built for teams who work out on the floor or in the field. (https://wheniwork.com/)
- Price stated: Plans starting at just $2.50 per user per month (https://wheniwork.com/)
- Starting price: 2.50 (https://wheniwork.com/)
- Free plan or trial: Try When I Work free for 14 days (https://wheniwork.com/)
- Certifications: Achievement in HR Technology, Best SMB-Focused Solution, Operation Management Solution & Business Technology Solution, Workforce Management Solution GOLD GLOBEE® WINNER, Best Advance in HR or Workforce Management Technology for Small and Medium-Sized Businesses, SOC 2®
- Customers named: YSU Mathematics Assistance Center, Dangerous Man, The Donut Trap, Kay Pharmacy, Goldfish Swim School, Comfort Dental, Mathnasium, Event & Media Tech

## What it publishes

Every page wheniwork.com exposes, read 2026-09-29: 772 addresses. By kind, pages and the last 90 days:

- blog: 613 pages, 20 in the last 90 days, latest 2026-09-15
- case study: 22 pages, 0 in the last 90 days, latest 2017-09-12
- webinar or virtual event: 1 pages, 0 in the last 90 days, latest 2026-06-29
- conference or event: 1 pages, 0 in the last 90 days, latest undated
- report or ebook: 1 pages, 0 in the last 90 days, latest undated
- comparison: 15 pages, 0 in the last 90 days, latest 2026-06-18
- template or tool: 4 pages, 1 in the last 90 days, latest 2026-08-25
- glossary or explainer: 13 pages, 4 in the last 90 days, latest 2026-07-28
- podcast or video: 2 pages, 0 in the last 90 days, latest 2017-11-28
- news or press: 2 pages, 0 in the last 90 days, latest undated
- Recent: 2026-09-15 blog: Labor demand forecasting https://wheniwork.com/blog/labor-demand-forecasting
- Recent: 2026-09-15 blog: How to manage millennials https://wheniwork.com/blog/how-to-manage-millennials
- Recent: 2026-09-09 blog: Free quarterly payroll report template https://wheniwork.com/blog/free-quarterly-payroll-report-template
- Recent: 2026-09-09 blog: Do your seasonal employees qualify for unemployment https://wheniwork.com/blog/do-your-seasonal-employees-qualify-for-unemployment
- Recent: 2026-09-01 blog: On the job training https://wheniwork.com/blog/on-the-job-training
- Recent: 2026-09-01 blog: How to pay employees https://wheniwork.com/blog/how-to-pay-employees

## Record

- Method: https://hr-ai-index.com/methodology/
- Raw judge labels and full responses: https://hr-ai-index.com/data/
- License: CC BY 4.0. Cite as HR AI Recommendation Index, September 2026 Edition, hr-ai-index.com.